Society Membership Software Built for Societies and Associations
Membership management software for scientific societies, professional associations, medical societies, academic organizations, and other member-based nonprofits.
SocietyMembership.com, powered by MeetingBloom, supports the practical work of managing members, dues, renewals, applications, member access, and directories without requiring a large enterprise implementation.
Membership software without unnecessary complexity
Membership software should make a society easier to run. It should not require a long implementation project, a maze of add-on modules, or a large software budget just to handle routine membership administration.
SocietyMembership.com is built around common membership workflows, including member records, membership levels, applications, approvals, annual dues, renewals, auto-renewal, payment updates, member-only content, and online directories.
The system can also connect with MeetingBloom website, registration, abstract, program / agenda, poster list builder, and conference tools. This can reduce the number of separate systems an organization needs to maintain and the amount of information staff must reconcile by hand.
Member records
Maintain member contact details, status, membership dates, payment information, and administrative notes in one connected membership record.
Applications and approvals
Create online join forms, collect custom information, request uploads when needed, and use approval-before-payment workflows when review is required.
Dues and renewals
Support annual membership cycles, renewal periods, auto-renewal for eligible member types, and payment-method update workflows.
Member access
Provide members with a sign-in area for profile updates, membership details, protected content, payment updates, and password management.
Manage the full membership lifecycle
A membership database is useful only if it supports what happens before and after someone becomes an active member. SocietyMembership.com begins with the online application or join process and continues through approval, payment, renewal, lapse, and reactivation.
1. Configure membership types
Set up membership levels, eligibility rules, application questions, and the information each applicant must provide.
2. Collect applications
Use online forms to gather contact information, custom responses, and uploaded documents when needed.
3. Review or approve
Allow immediate payment for straightforward memberships or require staff approval before payment is requested.
4. Manage active members
Track status, dates, dues cycles, payments, renewals, and administrative changes from the member record.
5. Handle lapses and returns
When a former member returns, the system is intended to reactivate the existing membership record rather than create an unrelated duplicate.
Annual dues and renewals that match society operations
Many society memberships are based on an annual membership year rather than a generic monthly subscription. The system supports annual dues cycles and renewal workflows that can be configured around the dates your organization uses.
A society can define the current cycle, prepare the next cycle, and determine how late-year applicants should be handled. For example, an organization may choose to include an upcoming membership cycle for people who join after a specified rollover date, or provide a partial period before the next full cycle begins.
Auto-renewal can be enabled for eligible membership types. Members can be directed through secure payment-method update workflows when a card expires or a payment fails. Returning members are handled around the applicable current or upcoming period, rather than being charged for years in which they were not members.
Renewal tools include
- Annual membership cycles
- Current and upcoming cycle configuration
- Late-year join handling
- Eligible auto-renewal settings
- Payment-method update workflows
- Support for returning members after a lapse
A clearer online experience for members
Members should not need to contact staff for every routine account task. A connected member area can provide a place for members to sign in, review membership information, maintain profile details, update payment methods, manage eligible auto-renewal settings, and access protected content.
Password setup and password-reset workflows are part of the member access structure, so new and returning users can establish access without staff manually assigning passwords.
Member tools can be placed within the same website structure used for public content. This is useful for organizations where the same staff members manage the website, membership, meetings, and communications.
Publish a member directory with organization-level control
An online directory can be a useful membership benefit, but societies vary in what they want to publish. Some organizations need a member-only directory. Others want a public list of member names while keeping profile details behind a login.
SocietyMembership.com supports flexible directory presentation. A full directory can be used in a protected area, while a names-only listing can be displayed separately when public recognition is appropriate.
Protected directory
Provide directory access only to signed-in members when the information should remain private to the society.
Public names list
Display a limited public list when the organization wants recognition without exposing additional member profile details.
Website integration
Place directory pages within the society website instead of sending members to a disconnected third-party page.
Membership, website, and conference tools can work together
Scientific and professional societies often manage more than dues. The same organization may run an annual meeting, collect abstracts, assign peer reviewers, build a conference program, register attendees, publish a conference website, communicate with presenters, and maintain year-round membership.
MeetingBloom was built around those workflows, so SocietyMembership.com can be used as part of a larger connected platform when an organization needs it. A society does not have to use every feature to use the membership system.
For societies that run scientific meetings, this connection can reduce repetitive data entry and help staff avoid maintaining the same organizational information across unrelated systems.
Related MeetingBloom tools
- Society websites
- Conference websites
- Event registration
- Abstract submission
- Reviewer workflows
- Program publishing
- Poster List Publishing (on a secured page)
- Presenter communications
Straightforward per-member pricing
SocietyMembership.com uses transparent per-member pricing rather than a large enterprise contract. Current published MeetingBloom pricing ranges from $3 to $6 per member per year depending on organization size.
First 100 members
$6 per member per year
101 to 500 members
$5 per member per year
501 to 1,000 members
$4.25 per member per year
1,001 to 3,000 members
$3 per member per year
MeetingBloom does not add a platform service fee to dues payments. Normal payment-processor charges still apply.
A public website is included in the current membership offering, support is included, and a free trial is available.
Frequently asked questions
Can the system support different membership levels?
Yes. Organizations can configure multiple membership levels and collect different information through application or join forms as needed.
Can applications require approval before payment?
Yes. Societies that review applicants can use an approval-before-payment workflow. Organizations with a simpler process can allow applicants to proceed directly to payment.
Does the system support annual membership years?
Yes. The system supports annual dues cycles and renewal workflows that can be configured around the organization’s membership calendar.
Can members update their own information?
Members can sign in to review membership details, update profile information, manage eligible auto-renewal settings, update payment methods, and access protected content.
Can the member directory be limited to certain information?
Yes. Organizations can decide which membership information belongs in a public or protected directory, including the option to show a limited public names-only list.